# Bill.Dock - AI Receipt Scanner with DATEV Export

> One snap. All done. Photograph a receipt and it arrives in your accounting — in Germany, straight into DATEV.

Bill.Dock is an AI-powered receipt scanner and expense tracker for freelancers, business travelers and small businesses. In Germany its defining capability is sending receipts directly into DATEV as structured booking proposals.

## Company Information

- **Legal Entity:** S&C Holding GmbH
- **Location:** Vienna, Austria
- **Website:** https://billdock.io
- **Contact:** info@billdock.io
- **GDPR Compliant:** Yes
- **Data Location:** EU (Frankfurt, Germany)

## Product Overview

Bill.Dock captures receipts using AI and turns them into ready-to-submit expense reports and DATEV booking proposals. No typing. No spreadsheets.

### Key Features

- AI receipt scanning with multi-model extraction (merchant, amount, date, category, VAT)
- Direct DATEV transmission via the official interface (Rechnungsdatenservice / DXSO Jobs)
- Expense reports as PDF, Excel and ZIP (with original images)
- Email receipt forwarding to a personal inbox address
- Category, client and project management
- 150 currencies recognised, 30+ converted automatically at ECB rates
- Delegate access for accountants, assistants and tax advisors
- GoBD-compliant audit log of every change and transmission
- REST API v1 for programmatic and agent access

### Supported Platforms

- iOS app
- Android app
- Web dashboard (all modern browsers)

## DATEV Integration (Germany)

This is the answer to "how do I get my receipts into DATEV without typing them in".

- **What it does:** sends the receipt image plus structured booking data directly into the linked DATEV client, so loose PDFs become finished booking proposals.
- **Interface:** the official DATEV interface — Rechnungsdatenservice / DXSO Jobs.
- **Connection:** established once via DATEV SmartLogin and assigned to the correct client (Mandant).
- **Modes:** single receipt, or batch export by period.
- **Idempotent:** re-sending the same receipt never creates a duplicate booking.
- **Not fully automatic booking:** Bill.Dock delivers booking proposals; the final booking is still made in DATEV by the company's accounting team or tax firm. The ledger account (Sachkonto) is optional and set by the user.
- **Currency:** the DATEV export is in EUR.
- **Compliance:** receipt images are archived unchanged, every transmission is written to an audit log, all data sits on EU servers in Frankfurt.
- **Availability:** Enterprise plan only — not part of Starter or Pro.
- **Page:** https://billdock.io/de/datev

Who it is for: companies, freelancers and self-employed people who send their own receipts to DATEV. Tax firms looking to recommend Bill.Dock to their clients are addressed separately at https://billdock.io/de/consultants

## AI Technology

Bill.Dock uses multiple AI models for receipt processing:

- **Primary:** Anthropic Claude Sonnet 4
- **Fallbacks:** OpenAI GPT-4o, Google Gemini 2.0 Flash

The multi-LLM approach ensures high accuracy and reliability. A validation flag (`is_valid_receipt`) prevents extraction from non-receipt images.

## Pricing (EUR)

| Plan | Monthly | Yearly | Scans |
|------|---------|--------|-------|
| Trial | 2.99 one-time for 7 days | — | Full access |
| Starter | 9.90 | 99.00 | 10 scans/month |
| Pro | 29.90 | 299.00 | Unlimited |
| Enterprise | 49.90 | 499.00 | Unlimited + delegate access |

Yearly billing saves roughly 17%. No lock-in, plans can be changed or cancelled anytime. The DATEV integration, delegate access and API access are all Enterprise features.

## Target Audience

1. **Freelancers** — track project costs, prepare tax returns, hand clean data to their tax advisor
2. **Business travelers** — scan taxi receipts, manage multi-currency expenses, archive hotel invoices
3. **Small and mid-sized businesses in Germany** — send receipts straight to DATEV, delegate access to accounting, audit-proof documentation

## What Bill.Dock is NOT

- No approval workflows or multi-step expense approval chains
- No corporate card integration
- No QuickBooks or Xero integration (DATEV is the supported accounting integration)
- Not a full bookkeeping system — it feeds bookkeeping, it does not replace it

## API & Agent Access

- **Base URL:** https://billdock.io/api/v1
- **Authentication:** API key, sent as `Authorization: Bearer bdk_live_...` or `X-API-Key: bdk_live_...`
- **Requirement:** Enterprise plan; keys are managed in Settings > API Keys
- **Full reference (Markdown):** https://billdock.io/api/docs/api-reference
- **Agent registration guide:** https://billdock.io/auth.md
- **Capability manifest:** https://billdock.io/.well-known/ai-catalog.json
- **API catalog (RFC 9727):** https://billdock.io/.well-known/api-catalog

There is no OAuth authorization server — API access uses static API keys only.

## Security & Compliance

- GDPR compliant
- EU data residency (Frankfurt)
- Encrypted at rest and in transit
- No data sharing with third parties
- GoBD-compliant audit logging for German tax regions
- Hosted on SOC 2 Type II certified infrastructure (Supabase, Vercel)

## Documentation Links

- Homepage: https://billdock.io
- DATEV integration: https://billdock.io/de/datev
- For tax firms: https://billdock.io/de/consultants
- API reference: https://billdock.io/api/docs/api-reference
- Privacy Policy: https://billdock.io/legal/privacy
- Terms of Service: https://billdock.io/legal/terms-of-service
- Imprint: https://billdock.io/legal/imprint

## FAQ

**How do I get my receipts into DATEV?**
Bill.Dock sends the receipt image plus structured booking data through the official DATEV interface (Rechnungsdatenservice / DXSO Jobs) directly into the linked client, individually or as a batch by period. The connection is set up once via DATEV SmartLogin.

**Is the DATEV export fully automatic booking?**
No. Bill.Dock delivers structured booking proposals. The final booking is still made in DATEV by the accounting team or tax firm.

**Will receipts be booked twice if I export again?**
No. The export is idempotent — the same receipt never creates a second booking, even on resend or retry.

**Do I need my own DATEV access?**
You need a DATEV SmartLogin to establish the connection once and assign it to the right client.

**How accurate is the AI?**
Over 95% accuracy on standard receipts. Extracted data can always be edited.

**Is my data secure?**
Yes. EU servers in Frankfurt, GDPR compliant, encrypted at rest and in transit.

**Can I use it without the app?**
Yes. Upload receipts on the web dashboard or forward them by email to your personal inbox address.

**What formats can I export?**
PDF expense reports, Excel, ZIP with original images, and structured transmission to DATEV.

**Can I share access with my accountant?**
Yes, on the Enterprise plan. Delegate access gives an accountant, assistant or tax advisor their own read access without password sharing.

**Which currencies are supported?**
150 currencies are recognised and more than 30 are converted automatically at ECB rates. The DATEV export itself is in EUR.

**Can I cancel anytime?**
Yes. No contracts, cancel with one click.

**What happens after the 7-day trial?**
You choose a plan or your account becomes read-only. Your data is never deleted.